1. Things 3 4 – Elegant Personal Task Management Skills
2. Things 3 4 – Elegant Personal Task Management Software

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Separate Work, Personal, and Other Tasks Into Categories: One of my biggest to-do list problems is mixing personal tasks, work tasks, and chores all on the same list. Most to-do apps have a way to.

Let’s face it, Task Management is a core part of any project or day at work for that matter. Every day we have new tasks that come up, get completed or re-assigned to others. In fact, tasks are such a staple of our work, that over the course of my career, I have seen people use any available medium to manage them. From hand-written notes to Excel, Outlook, MS Project or some online “To-Do” type applications. If your organization is using SharePoint, there is a pretty robust task management capability built in. In this blog post I would like to describe 3 ways you can manage tasks in SharePoint. Your choice will be based on personal preference and comfort with technology. Did I mention that this topic is quite dear to my heart since I spent 15 years in Project Management?

Option 1: Manage Tasks in SharePoint using Tasks web part

If you are looking for simple, out of the box, web-based task management, there is already a cool web part available to you that you can use. It is called Tasks. It has been part of SharePoint for a while but in SharePoint 2013 (SharePoint Online/Office 365) it got a major face-lift and technical improvements, like an ability to display tasks on a timeline. The web part can be used right out of the box. You, of course, can customize it with metadata if you wish. For every new task created, you need to fill in the out of the box metadata like task status, priority, start and due dates, etc.

While at the core – it is just like another list in SharePoint with rows and columns containing content and metadata, it also has some specific task management “smart” functionality. Corelcad 2020 review. For example: Mediahuman youtube downloader 3 9 9 18 (2106) download free.

• By marking Task Status to Completed, it changes % Complete to 100%. And vice versa, by changing % Complete to 100%, it changes Task Status to Completed. So it works just like in MS Project.
• You can configure the task list to send an email to the individual(s) in the Assigned To column. You can alter that setting in the Advanced Settings of the Tasks Web Part
• You can create subtasks, just like in MS Project
• And the absolute beauty is the timeline. Sometimes task lists can get pretty complicated and hard for end users to visualize. To help with that, you can add tasks to the timeline that is prominently displayed just above the task list. NOTE: To be able to add tasks to the timeline, user needs to have Edit or above permission level. Users with Contribute permission level will not be able to add tasks to Timeline

Things 3 4 – Elegant Personal Task Management Skills

How to add Tasks Web Part to SharePoint

1. To create a Web Part go to Site Contents > Add an App > Tasks Web Part (you need to have Admin privileges to do this)
2. Give it a name, click OK
3. To insert a newly created Task List to the Site homepage, click on Page > Edit > Insert Tab > Web Part > Name of Task List you created. Then click Add (on the right side of the screen). Click Save (to save the page)

Pros

• Web-based interface, no need to need for special software
• Simple to setup and use
• Ability to send email notifications when tasks are assigned
• Ability to create subtasks
• Ability to add tasks to the Timeline
• Pre-built views (My Tasks, Late Tasks, Upcoming Tasks, Gantt Chart, etc.)

Cons

• Not as robust in terms of functionality as MS Project

Option 2: Manage Tasks in SharePoint using Tasks web part and MS Project

If you are into more serious project management, and SharePoint Tasks web part is not enough, you can use SharePoint Task List in conjunction with the MS Project. You can either open the Task List using MS Project software or synchronize an existing MS Project Schedule with Tasks web part.

How to manage SharePoint Tasks with MS Project

I actually recently published a separate, pretty detailed blog post on how to sync SharePoint Task List and MS Project.Click here to access it

Such a combination allows Project Managers to benefit from advanced functionality of MS Project, such as resource and schedule management, and at the same time allows your team members to access the tasks via web-based, clean user interface (SharePoint Task List). Garagesale 6 9 5 – create outstanding ebay auctions.

Pros

• All of the Pros from Option 1 +
• Ability to combine flexibility of MS Project with simplicity of SharePoint Task List

Cons

• Before using this method, need to decide proper approach and security/permissions on who controls the schedule (Project Manager via MS Project or regular team members via SharePoint Task List). Please see this blog post for additional information and instruction on the topic

Option 3: Manage Tasks in SharePoint using Outlook

Another cool way to manage SharePoint tasks is by managing them from your Outlook email client. https://truejup589.weebly.com/design-lab-software-free-download.html. A while back I published a detailed blog post on how to connect SharePoint with Outlook. Usually most users use this feature to sync SharePoint calendars with Outlook calendars. However, as indicated in that same blog post, you can also connect other SharePoint lists, like Tasks, Contacts and even a Discussion Board. Since today we are talking about Tasks, let me explain how to connect SharePoint Task list to Outlook and manage SharePoint tasks from within Outlook.

How to connect SharePoint Task List to Outlook:

1. Go to the root of your Task List, List Tab > Connect to Outlook
2. You will get a prompt, asking you to confirm the connection to Outlook. Click Yes
3. Your desktop Outlook application will now open and tasks will synchronize to your Outlook

Things 3 4 – Elegant Personal Task Management Software

How to manage SharePoint Tasks from Outlook

1. Synchronized tasks will appear in the same window as your regular Outlook tasks. They will not be mixed up with your personal tasks. Instead, they will be in the “folder” that will contain the name of the SharePoint site you synchronized them from. Once in Outlook, click on that folder on the left hand-side.
2. Working with synchronized SharePoint tasks is exactly the same as with “regular” tasks. Just double click the task, make necessary changes and hit Save & Close. The changes will instantly be transmitted back (syncrhonized) to SharePoint Task List

Pros

• All of the Pros from Option 1 +
• Ability to work on tasks without leaving mailbox

Cons

• Just like with SharePoint-Outlook Calendar sync, it will synchronize the whole task list. So if your Task List contains hundreds of tasks, all of them will be synchronized to your Outlook, which might make it messy for you to navigate through
• For whatever reason (might be a bug), if task item is assigned to multiple people in SharePoint Task List, it only shows as assigned to 1 person – whoever appears first in the Assigned To field – this might mislead the users.
• All synchronized SharePoint Tasks appear as a single list of tasks in Outlook. In other words, if you had subtasks (indented tasks) in SharePoint, in Outlook they would look like a regular list of independent tasks. Also, the order of tasks in Outlook might be different from that in SharePoint. So syncing tasks to Outlook might not make sense when you have long and complicated schedules. See below images which capture same task list in SharePoint and Outlook and you will understand what I mean

A Free App Can Customize Your Managing Responsibilities

Work is usually tiring and stressful. Is there anything you could do to make it easier? The short answer is yes. The longer answer is 'yes, if you’ll create the best personal task management system for you and your team'. How does it help to regulate a workflow and why especially managers are in need of creating the personal task management system that works for them? We have the answers.
According to the latest research published in 'The Wall Street Journal', the work routine of the manager takes more than just sitting down at the desk. In their latest article, 'Which professions can make you smarter?', they explore the daily routine of the average executives and managers and claim that these jobs are far more creative than we thought. Since the SMB managers must routinely block out distractions and exercise reasoning and problem-solving skills, with time they become real experts in multitasking. Moreover, their ability to be focused is improving gradually and finally, they are able to solve more than one problem at a time. This is a valuable skill when you are in charge of workflow and monitor the progress of other workers as well, but the bigger the business, the less possible is for the manager to cope with everything without any help. While your team is growing so is your need to have a personal task management system that allows you to monitor the progress of each employee, assign tasks, create dynamic checklists online and much more!

What is personal task management system?

In short, the best personal task management system enables you to focus more on the tasks and less on creating the to-do lists for various units as well as worrying about deadlines and last-minute projects. When all your tasks for the day, week or month are already scheduled and the data is conveniently stored in one place, the job of the manager becomes more fuss-free and less stressful than it was ever before. Previously, the managers could rely only on manual handwritten checklists, a stack of Post-it notes, notepads and maybe some inconvenient to-do list that would be rewritten and updated often. Later appeared the bulky and clumsy software. Finally, today on the market there are hundreds of the employee task management tools you can choose from-
a. Expensive flashy and trendy apps that are still complicated and offer more features than you could ever use
b. Free apps that are so basic you wonder if they’d be helpful at all
c. Paid apps that look just right and offer everything you need along with a simple intuitive interface, but you are not sure whether it is worth the price or not
So what to choose? What personal task management will be just right for you? Wonder no more. To make your choice easier, here are some steps that will help you to pick the best to-do app and gradually to create the personal task management system that is just right for you.

How to pick the best personal task management app

Only five years ago there were approximately more than a few hundred apps and websites built to manage your tasks during the day, week, or month. Now, the actual number of to-do apps might be twice that if not in the thousands. Search to-do apps in the App Store or Google Play Store and you’ll get hundreds of results. So where do you begin your search and how to make a final choice?
First, do not look for the right software in the app stores. Instead, check out the websites that offer the essential features of the classic to-do list along with extra features that are useful at a reasonable price. Find the software that works best for you and then download their official app to stay connected 24/7.
In general, it’s best to start choosing the right software with your task management method-
a. Do you group the tasks in a certain way?
b. How many employees do you have?
c. Do you need to write extra details along with comments and profound feedback or do you keep task descriptions short?
d. Do you want to keep a record of everything that was done?
e. Are you in need of reminders?
f. Do you want to visualize your progress etc.?
Answering all these questions will help you to determine which task management method to follow. If you need a basic to-do list, choose the simple 'Grocery List' app. However, when you organize your task into detailed projects with attachments, subtasks, comments, and feedback, you need powerful software that enables you to get all things done quickly and easily to communicate with your team anytime and from any location.